Payment and fee collection software for grassroots clubs
Take the chase out of
getting paid
Membership fees keep your club running. But when payments are coming in different ways, someone hasn't paid and the treasurer is trying to work out what's outstanding, they can create a lot of work.
Thrive4Grassroots brings payment collection and tracking together, so it's easier to collect what you're owed and see where the club stands.
1. Collect
Collect subs your way
Not every club collects membership fees in the same way. Set up payments around how your club works and give members different ways to pay.
- Collect annual membership fees or monthly subs
- Set up payment plans and instalments
- Apply discounts and pro-rata charges
- Take one-off and recurring payments
- Support card, Direct Debit and offline payments
2. Track
Spend less time chasing
Nobody joins the committee because they want to spend their evenings checking who's paid. Keep payment information together and make it easier to see where someone still needs a nudge.
- See paid, outstanding and failed payments
- Send reminders when money is still owed
- Keep payment history against the member
- Review outstanding balances
- Spend less time checking payments manually
We now have a clearer, more reliable way of managing subscriptions. It’s made a huge difference to how organised the club feels week to week.
Henfield FC
3. Remind
See where money is being missed
Not every missing payment starts with an overdue invoice. Sometimes someone begins registering and doesn't finish.
Reporting helps your committee see what's coming in, what's still outstanding and where someone has dropped out before completing their registration.
- See paid, outstanding and failed payments
- Track overdue payments
- Find registrations that were started but not completed
- Follow up where someone has dropped out
- Report on income across the club
4. Earn
Bring in money beyond membership
Membership fees may be the mainstay, but they're not the only way your club can bring money in. Use Thrive4Grassroots to sell other things through your club and collect the money in the same place.
- Sell club merchandise online
- Take bookings and payments for fundraising events
- Keep track of who's booked onto an event
- Send event information and reminders
- See the income coming in alongside other club payments
5. Sell
Make sponsorship easier to sell
If you've got businesses interested in supporting the club, make it easier for them to see what they can sponsor and pay for it.
- Create different sponsorship packages
- Show what's available and what each package includes
- Add sponsorship opportunities to your club shop
- Take sponsorship payments online
- Promote opportunities through your club communications
Trusted by grassroots clubs around the UK
I always find my queries are answered promptly – usually by the next day. The advice is always helpful, positive and often with accompanying videos to show me what part of the system to go to and in what order.
Gary H, Beccles & Bungay Harriers AC
Bring more money into your club
Collecting membership fees is only one part of building a financially stronger club. If you want to go further, Thrive4Grassroots can help you find funding opportunities, build a stronger approach to sponsorship and turn opportunities into action.
Find funding
Get practical support to understand where to look, strengthen your approach and put better funding applications together.
Grow sponsorship
Build a stronger sponsorship offer, find the right opportunities and make it easier to turn local relationships into income.
Search for grants
Use Fund Finder to search funding opportunities and find those that could be relevant to your club.
Explore more Thrive4Grassroots tools
Social media
Plan, create and publish more of your social content from one place
Membership
See registrations and abandoned checkouts
MemberHub app
Give families a better way to manage their activities
Reporting
Get a clearer view of what's happening across your club
Communication
Understand how families are engaging with your messages
Team management
Bring teams, coaches, fixtures, training and availability together
Make club payments easier to manage
Give members flexible ways to pay, spend less time chasing what's outstanding and give your committee a clearer view of the money coming into the club.
Payment and fee collection FAQs
What is payment and fee collection software?
Payment and fee collection software helps grassroots clubs collect membership fees and other payments, keep track of what's been paid and see where money is still outstanding. Thrive4Grassroots connects payments with membership, reporting and communication so volunteers don't have to manage each part separately.
Can we collect monthly membership fees?
Yes. You can set up recurring payments and payment plans as well as collecting annual or one-off payments.
Can members pay by Direct Debit?
Yes. Thrive4Grassroots supports Direct Debit alongside card and offline payments, giving clubs flexibility in how they collect money.
Can we offer discounts or pro-rata payments?
Yes. You can apply discounts and pro-rata charges, giving you flexibility around different membership arrangements and people joining part-way through the year.
Can we see who hasn't paid?
Yes. You can see outstanding and failed payments, review balances and follow up where money is still owed.
Can we see if someone started registering but didn't finish?
Yes. The Abandoned Checkout Report helps you identify registrations that were started but not completed, giving your club an opportunity to follow up.
Can we collect money for things other than membership?
Yes. You can take payments for things such as merchandise and fundraising events, as well as creating sponsorship packages that can be sold through your club shop.
Can we use PayPal or GoCardless?
Thrive4Grassroots supports different payment methods and providers, including PayPal and GoCardless, direct debits and offline payments.